Your AI Action Plan

Write a [TYPE - cold outreach / follow-up / proposal / status update] email.
From: [YOUR ROLE] at [COMPANY]
To: [RECIPIENT ROLE] at [THEIR COMPANY]
Context: [1-2 sentences of background]
Goal: [what you want them to do]
Tone: [professional / friendly / direct]
Length: [short = 3 sentences / medium = 1 short paragraph / full = structured email]

Write a weekly marketing performance report.
Period: [DATE RANGE]
Metrics to include: [list your KPIs]
Highlights: [what went well]
Issues: [what underperformed and brief reason]
Next week priorities: [3 bullet points]
Audience: [manager / team / client]
Tone: factual, no fluff. Use bullet points for metrics, short paragraphs for narrative.

Turn these rough notes into a clear [EMAIL / STATUS UPDATE / REPORT].
Audience: [WHO WILL READ IT]
Purpose: [DECISION, UPDATE, REQUEST, OR ESCALATION]
Raw notes:
[PASTE NOTES]

Return:
1. Suggested subject line
2. Short summary
3. Main message in my tone: [DIRECT / WARM / EXECUTIVE]
4. Action items with owners and dates
5. Risks or open questions

I'll share 3 examples of emails I've written. After reading them, identify:
1. My typical sentence length and structure
2. Words or phrases I use often
3. My tone (formal / casual / direct / warm)
4. Things I never say

[PASTE EMAIL 1]
[PASTE EMAIL 2]
[PASTE EMAIL 3]

Now write a [TYPE] email using my style. Here's the context: [CONTEXT]

Write a scheduling email for [MEETING PURPOSE].
Participants: [WHO]
Time options: [OPTIONS]
Duration: [LENGTH]
Prep needed: [PREP]
Tone: [FRIENDLY / DIRECT / FORMAL]
Include a 3-bullet agenda and a clear reply request.

Write a short message that shares my booking link and explains the purpose of the meeting.
Booking link: [LINK]
Purpose: [PURPOSE]
Who should attend: [ROLES]
What to prepare: [PREP]
Keep it under 120 words.

Create intake questions for a [MEETING TYPE] booking page. Then write a prep brief template that summarizes the answers into: context, goal, risks, decisions needed, and agenda.

Build a meeting routing playbook for [TEAM / ROLE]. Include: meeting types, when to book vs handle async, required attendees, intake questions, agenda templates, prep checklist, and follow-up owner.

Summarize this meeting.
Notes or transcript: [PASTE]
Return: 1. short summary, 2. decisions made, 3. action items with owner and due date, 4. risks, 5. follow-up message draft.

Review this meeting transcript and create a follow-up note. Separate exact decisions from discussion points. Flag anything unclear. Transcript: [PASTE TRANSCRIPT].

Convert this meeting transcript into project tasks. For each task include owner, due date, dependency, priority, and a follow-up email paragraph. Transcript: [PASTE].

Create a meeting memory template for [TEAM / CLIENT]. For each meeting, capture decisions, action items, repeated themes, unresolved questions, stakeholder commitments, and items to revisit next time.

Clean this data before I enter it into [SYSTEM]. Return a table with columns: [COLUMNS]. Standardize dates, names, categories, and phone/email formatting. Add a final column called Review needed for anything uncertain. Do not invent missing values.

Raw data:
[PASTE]

Map this incoming form to my database fields. Required destination fields: [FIELDS]. Validation rules: [RULES]. Return a field mapping, transformations needed, and exception cases that should stop for human review.

Extract records from this input and prepare them for [SYSTEM]. Return: 1. clean records table, 2. duplicate warnings, 3. missing required fields, 4. values that need human review, 5. a short change log.

Input:
[PASTE]

Create a data-entry QA playbook for [PROCESS]. Include: required fields, allowed formats, duplicate checks, sensitive-data warnings, examples of good records, examples of records to reject, and a final human review checklist.

Create a research brief on [TOPIC] for [AUDIENCE]. Include: current landscape, 5 key facts, 3 risks, 3 open questions, and source links for every claim that affects a decision.

Review this research draft. Split it into: source-backed facts, reasonable inferences, unsupported claims, and questions to verify. Then rewrite the summary so unsupported claims are removed or clearly caveated.
Draft: [PASTE DRAFT]

Research [OPTIONS / VENDORS / TOPIC], compare them against [CRITERIA], and produce a recommendation memo. Include a table, tradeoffs, risks, source links, and the decision I should make if the priority is [COST / SPEED / QUALITY / RISK].

Create a research intake template for [ROLE / TEAM]. It should capture: decision to support, scope, time period, must-use sources, sources to avoid, comparison criteria, output format, approval owner, and caveats required before sharing.

Triage this inbox batch for [EXECUTIVE'S ROLE].
Subjects and senders: [PASTE]
Return per item: priority (urgent today / this week / can wait / delete), why, intent (decision needed / information / FYI / meeting request), and a one-line reply if the executive just needs to approve or decline.

Here are 15 replies the executive has approved or sent.
Data: [PASTE EXAMPLES]
Return: tone summary, 6 reusable reply templates (thanks, defer, decline, delegate, request-more-info, approve), placeholders, and phrases to avoid.

Turn this inbox export into a delegation queue.
Data: [PASTE]
Return: classification, who on the team should own the item, a draft delegation reply with the owner CC'd, and anything that must stay with the executive personally.

Create an executive communication playbook for [EXECUTIVE NAME AND ROLE]. Include: priority rules, tone guide, typical senders and intents, delegation map, confidentiality rules, message types the executive must see personally, and handover instructions for a backup EA.

Turn these trip details into a day-by-day itinerary for [EXECUTIVE].
Flights, hotels, meetings, notes: [PASTE]
Return: day-by-day schedule with times, locations, travel buffers, who to contact at each stop, documents needed, and a packing or preparation reminder.

Expand this itinerary into a travel briefing pack.
Itinerary: [PASTE]
Return: one page per meeting with host bio, company context, goal of the meeting, talking points, questions the executive might ask, and documents to bring.

Here are all booking confirmations for an upcoming trip.
Data: [PASTE CONFIRMATIONS]
Return: itinerary, risks (tight connections, weather windows, visa requirements, time zones), contingency plan per risk, and emergency contact sheet.

Create a reusable executive travel-planning system. Include: intake form, vendor preferences, booking checklist, document requirements, itinerary format, briefing pack template, on-trip escalation rules, and post-trip debrief template.

Turn these bullet notes into a clean internal memo.
Notes: [PASTE]
Audience: [INTERNAL TEAM / LEADERSHIP / CLIENT]
Return: title, short summary, body with clear sections, action items, and a version I can paste into [WORD / GOOGLE DOCS] without reformatting.

Create reusable templates for [ORG]'s internal memo, all-hands update, board briefing, and policy change document. For each template include: intended audience, tone, required sections, placeholder fields, and a short authoring checklist.

Combine these source documents into a structured internal report for [AUDIENCE].
Sources: [PASTE MEETING NOTES + EMAILS + BACKGROUND]
Return: title, executive summary, background, findings, open questions, recommendations, and a checklist of facts the reviewer must verify.

Create a document style and quality-control system for [ORG]. Include: tone rules, formatting standards, template library, naming conventions, approval path, confidentiality handling, and a pre-send checklist.

Create a one-page brief for [EXECUTIVE] for this meeting.
Invite: [PASTE]
Attachments: [PASTE]
Return: meeting purpose, attendees and their roles, background, key decisions needed, questions the executive may want to ask, and three things to avoid.

Create reusable briefing templates for [LIST OF RECURRING MEETINGS]. Each template should include: attendees and roles, standing topics, decisions due, data to pull, action items from last meeting, and a carryover tracker.

Here is [EXECUTIVE]'s calendar for the week and related documents.
Data: [PASTE]
Return: one-page brief per external meeting, 3-bullet brief per internal meeting, travel or logistics flags, conflicts to resolve, and any missing information that needs to be requested before the week starts.

Create a meeting-prep operating system for [EXECUTIVE]. Include: intake template, research checklist, briefing format, pre-read distribution rules, follow-up template, action-tracker format, and a weekly preparation calendar.

Proofread this document for [AUDIENCE].
Draft: [PASTE]
Return: spelling and grammar issues, tone mismatches, unclear sentences, fact claims to verify, and suggested fixes. Do not rewrite the document.

Compare this draft to these past approved messages.
Draft: [PASTE]
Examples: [PASTE 3-5]
Return: tone mismatches, stylistic slips, phrases that do not sound like this executive, and suggested replacements. Mark anything I should flag before sending.

Run a final pre-send review on this document.
Draft: [PASTE]
Return: spelling, grammar, tone, formatting, fact-check items, confidentiality warnings, attachment checklist, and a 6-item pre-send checklist I can initial before sending.

Build an executive-document review system for [EXECUTIVE]. Include: style rules, approved phrases, banned phrases, fact-check checklist, sign-off roles by document type, and a quarterly audit to update the rules.